Estimating System Projects
July 2019 and ongoing – Recommend changes to pre-award submissions (questionnaire, appendices, etc.) supporting the budget or cost proposal. Draft a replacement appendix for travel and explain challenges. Suggest ways to better support Source Justification and Price Justification of purchases. Suggest compliant methods of recording all hours worked and re-investment from CEO (as employee) into for-profit company (as owner). Discuss several cash-flow topics and solutions.
July through September 2019 – Guide non-profit contractor toward decisions about either restructuring Accounting System for actual Indirect Cost Rate (ICR) or continuing acceptance of de minimis rate. Proposals and billings for cost-reimbursable contracts do not recover all allowable indirect costs. Discuss account segregation between direct and indirect costs plus unallowable costs, such as fundraisers, unique to non-profits. Build an ICR workbook of general ledger amounts. Segregate direct, indirect, unallowable direct, and unallowable indirect costs. Use those costs for an allowable pool and applicable base to calculate an ICR for Year-To-Date information provided.
Policy & procedure drafts, tailored to your programs –
plus staff training to make sense of them –
precede implementation of compliant audit trails.
June 2018 through November 2018 – Lead multiple cost proposal efforts for a small business. Create a Level of Effort Summary by Task and a Summary slide per the solicitation template. Carefully re-read solicitation proposal-requirements and verify compliance. Correct indirect expense spreadsheets. Update formulas; verify labor rates; and direct attention to gray-fill cells that control whole-workbook updates. Participate in a virtual meeting about limited historical data and options with a low risk of client-customer findings. Using a methodology aimed toward differing contract-types and NTE-amounts by CLIN, restructure the General and Administrative pool and base. Recalculate workbook and draft a narrative validating indirect rates. Format workbook pages per solicitation.
For a different cost proposal – research, calculate and adequately support (travel and other) proposed costs. Review calculations after client input and explain recommended specific revisions. Provide comments for possible, negative client-customer responses – with recommended, understandable, supporting explanations. Discuss with the client, intellectual property T’s & C’s, different contract-types, and small business exemptions (e.g., FAR Part 30). During a multiple-attendee, virtual meeting, discuss proprietary markings on I.P. documents.
January 2018 – Convert non-compliant accounts in client fiscal year 2017 Profit and Loss report into compliant support. Develop indirect rates and fully-loaded, labor “wrap” rates for each labor category. Include one-cell changeable profit percentage for use in future “Labor Hour” and “Time and Material” bids.
November 2017 & December 2017 – Support (competitive pricing, per diem, etc.) for proposed Travel. Determine other support required for Direct Material and reverse-calculate Fringe rate and G&A rate. Advise client about subcontractor fee, G&A versus COGS, plus adequacy of pricing support. Work on proposed Labor support and calculations. Read Government’s RFP cover letter and add comments, using Word “Review” tool. Discuss major-subcontract negotiation memo, payments for milestones, and security clearances. Work on supportable calculations for Fringes and G&A. Draft support for profit per FAR factors. Define a Letter Contract, for expediency of award and explain Government use of Certification of Cost or Pricing Data. Peruse each clause (terms and conditions) from FAR and DFARS anticipated to be in the awarded contract. Highlight each requirement of special note. Explain context of requirements and/or likelihood of clause to impact the client. Research and connect several FAR quotes to explain clauses incorporated by reference. Translate regulations into simple English; give examples, where appropriate. Go through all 41 pages in detail. Discuss Government Evaluator’s letter about IR&D and draft response to Evaluator’s letter.
November 2017 – Participate in a GoToMeeting viewing the current version of cost proposal Summary spreadsheet. Change several cells, columns, and other structural formats to present needed information, while clients and consultant brainstorm. Restructure a new workbook to allow for supporting worksheets for each contributing company. Create sheets that feed Summary, formatted from the Government solicitation. Correct, in the Summary sheets and (source) subcontractor sheets, the workbook for inconsistencies among company bids. Develop a Weighted-average Labor Rates sheet, so that each labor category uses the same rate, regardless of source. Verify Item Totals, CLIN Totals, and other information (such as consistent section headings).
June & July 2017 – Discuss Bid and Proposal (B&P) and how it folds into the General and Administrative (G&A) pool.