Assist with reply to DCAA on questions about an ICE submission. Assist client with billing rates, already approved by another agency, and related submissions to DCAA.

Recommend changes to pre-award submissions (questionnaire, appendices, etc.) supporting the budget or cost proposal. Draft a replacement appendix for travel and explain challenges. Suggest ways to better support Source Justification and Price Justification of purchases.

Review and recommend revisions to client’s initial submissions of Incurred Cost Electronic (ICE) actual incurred indirect rates plus proposed (future) provisional indirect rates. Draft a request to DCAA for successfully postponed submission due dates. In ICE models, trace tab H amounts to financial reports and discuss potential audit-concerns with client. For the provisional rates proposal, draft easy “fill in,” formula-driven spreadsheets plus several pages of narrative adequately addressing each topic requested by DCAA. Assist client with explanations for (future) increases and decreases in specific accounts.

Proposal Build Projects by Mahnke Consulting
Photo by Oleg Magni from Pexels

From Travel costs templates to auto-updating spreadsheets with a one-cell escalation rate – our guidance leads your customers to the cost proposal numbers, text, and supporting documentation they expect.

Work with an ongoing client, covering multiple objectives. Translate terms and conditions (T’s & C’s) in multiple documents. Add several comments to customer T’s & C’s on intellectual property; discuss client concerns; and rewrite recommended revisions. Research and evaluate FAR clauses within one section of T’s & C’s. Label (non-negotiable) public laws, recommended deletions, and defense for negotiating clauses. Research FAR Part 52 to comment in understandable language. Discuss contract types and their (separate) cost/price proposal formats; ways to support travel expenses; and decision-trees for several subcontract/purchase flow-down clauses.

Explain and illustrate how individual-proposal Small Business Plans relate to one company-wide Plan.

Lead multiple cost proposal efforts for a small business. Create a Level of Effort Summary by Task and a Summary slide per the solicitation template. Carefully re-read solicitation proposal-requirements and verify compliance. Correct indirect expense spreadsheets. Update formulas; verify labor rates; and direct attention to gray-fill cells that control whole-workbook updates. Participate in a virtual meeting about limited historical data and options with a low risk of client-customer findings. Using a methodology aimed toward differing contract-types and NTE-amounts by CLIN, restructure the General and Administrative pool and base. Recalculate workbook and draft a narrative validating indirect rates. Format workbook pages per the solicitation.

For a different cost proposal from the same client – research, calculate and adequately support (travel and other) proposed costs. Review calculations after client input and explain recommended specific revisions. Provide comments for possible, negative client-customer responses – with recommended, understandable, supporting explanations. Discuss with the client, intellectual property T’s & C’s, different contract-types, and small business exemptions (e.g., FAR Part 30). During a multiple-attendee, virtual meeting, discuss proprietary markings on I.P. documents.

Develop indirect rates and fully-loaded, labor “wrap” rates for each labor category. Include one-cell changeable profit percentage for use in future “Labor Hour” and “Time and Material” bids.

Support (competitive pricing, per diem, etc.) for proposed Travel. Determine other support required for Direct Material and reverse-calculate Fringe rate and G&A rate. Advise client about subcontractor fee, G&A versus COGS, plus adequacy of pricing support. Work on proposed Labor support and calculations. Read Government’s RFP cover letter and add comments, using Word “Review” tool. Discuss major-subcontract negotiation memo, payments for milestones, and security clearances. Work on supportable calculations for Fringes and G&A. Draft support for profit per FAR factors. Define a Letter Contract, for expediency of award and explain Government use of Certification of Cost or Pricing Data. Peruse each clause (terms and conditions) from FAR and DFARS anticipated to be in the awarded contract. Highlight each requirement of special note. Explain context of requirements and/or likelihood of clause to impact the client. Research and connect several FAR quotes to explain clauses incorporated by reference. Translate regulations into simple English; give examples, where appropriate. Go through all 41 pages in detail. Discuss Government Evaluator’s letter about IR&D and draft response to Evaluator’s letter.

Participate in a GoToMeeting viewing the current version of cost proposal Summary spreadsheet. Change several cells, columns, and other structural formats to present needed information, while clients and consultant brainstorm. Restructure a new workbook to allow for supporting worksheets for each contributing company. Create sheets that feed Summary, formatted from the Government solicitation. Correct, in the Summary sheets and (source) subcontractor sheets, the workbook for inconsistencies among company bids. Develop a Weighted-average Labor Rates sheet, so that each labor category uses the same rate, regardless of source. Verify Item Totals, CLIN Totals, and other information (such as consistent section headings).

Scroll to Top