Estimating System Projects
January, 2018 – Convert non-compliant accounts in client fiscal year 2017 Profit and Loss report into compliant support. Develop indirect rates and fully-loaded, labor “wrap” rates for each labor category. Include one-cell changeable profit percentage for use in future “Labor Hour” and “Time and Material” bids.
November & December, 2017 – Support (competitive pricing, per diem, etc.) for proposed Travel. Determine other support required for Direct Material and reverse-calculate Fringe rate and G&A rate. Advise client about subcontractor fee, G&A versus COGS, plus adequacy of pricing support. Work on proposed Labor support and calculations. Read Government’s RFP cover letter and add comments, using Word “Review” tool. Discuss major-subcontract negotiation memo, payments for milestones, and security clearances. Work on supportable calculations for Fringes and G&A. Draft support for profit per FAR factors. Define a Letter Contract, for expediency of award and explain Government use of Certification of Cost or Pricing Data. Peruse each clause (terms and conditions) from FAR and DFARS anticipated to be in the awarded contract. Highlight each requirement of special note. Explain context of requirements and/or likelihood of clause to impact the client. Research and connect several FAR quotes to explain clauses incorporated by reference. Translate regulations into simple English; give examples, where appropriate. Go through all 41 pages in detail. Discuss Government Evaluator’s letter about IR&D and draft response to Evaluator’s letter.
Policy & procedure drafts, tailored to your programs –
plus staff training to make sense of them –
precede implementation of compliant audit trails.
November, 2017 – Participate in a GoToMeeting viewing the current version of cost proposal Summary spreadsheet. Change several cells, columns, and other structural formats to present needed information, while clients and consultant brainstorm. Restructure a new workbook to allow for supporting worksheets for each contributing company. Create sheets that feed Summary, formatted from the Government solicitation. Correct, in the Summary sheets and (source) subcontractor sheets, the workbook for inconsistencies among company bids. Develop a Weighted-average Labor Rates sheet, so that each labor category uses the same rate, regardless of source. Verify Item Totals, CLIN Totals, and other information (such as consistent section headings).
June & July, 2017 – Discuss Bid and Proposal (B&P) and how it folds into the General and Administrative (G&A) pool.
February through April, 2017 – Format proposed travel. Provide definitions and examples of contract “types.” Review (whole) cost proposal. Guide future-labor proposed rate development and advise what supporting documentation is needed.
December, 2016 through March 2017 – Guide client in supporting Price Justifications for sole source purchases. Recommend specific requirements in related supplier solicitations.
August through November, 2016– Review client cost proposal and provide feedback. Create an indirect rate template based on the client’s Chart of Accounts; train client on use. Discuss owner-salary options.
March through June plus October, 2016 – Guide client on developing labor rates and related overhead; forward-pricing (projected for proposals) on-site and off-site indirect rates; and “wrap” (all-inclusive burdened labor) rates. Recommend specific Journal Entries to re-do an August proposal schedules.