WE GUIDE ORGANIZATIONS SELLING TO THE FEDERAL GOVERNMENT

Preparation for Contractor Procurement System Reviews

Mahnke Consulting | Preparation for DCAA-approved Accounting System
A mock CPSR, followed by one-on-one and
seminar training reduces actual CPSR surprises

Mahnke Consulting has a successful track record with CPSR Preparation, adequately documented purchases in Cost Volume Proposals, Subcontract Proposal Cost Analyses, Subcontractor Termination for Convenience Pre-negotiation unpaid cost evaluation and support, and other purchasing audit trails.

Small Business Mini-CPSR

In 2011, provided findings and recommendations for a small sample of Purchase Order files, on a telecommuting basis. Suggested alternatives to sole source procurements for broadly available, but design-unique, materials.

Newly Re-organized Division, Suddenly Subject to CPSR

In 2010, developed slides, handouts with examples, and an outline for related on-site presentations at two client facilities. Created a dictionary of USG procurement terms and acronyms, as a reference guide for attendees implementing new policies and procedures, in anticipation of their first CPSR.

Small to Merged Large Business

In 2009, evaluated P.O. documentation and actual practices at multiple sites. From the evaluations, drafted one consolidated, compliant set of policies and procedures, plus a procurement Desk Guide for day-to-day use. Helped management implement new audit trails for a future CPSR.

Defense Division of a Fortune 500

In 2009, reviewed over a dozen P.O. files and subcontracts, carefully evaluating Source Justifications and Price Justifications. Noted inadequate support for claimed competition; chronology of solicitation through award dates; plus compliance with Teaming Agreements, import/export regulations, and other laws. Discussed correctable documentation with the Procurement Director, including recommended wording/approach changes to facilitate audits and strengthen compliance. Wrote a Subcontract Administration cost/price analysis Desk Guide and conducted one-on-one training with Subcontract Administrators.

Ordinance Division of a Fortune 200

Performed a comprehensive, mock CPSR in preparation for the first DCMA-DCAA CPSR.

Reported two types of findings to management:

a) one-time errors with an assessment of risk (probability of exposure with likely outcome of exposure) and with recommended mitigating documentation;
b) systemic errors with recommended changes to policies and procedures (new/revised drafts) and/or re-training toward practices in compliance with approved procedures. Conducted one-on-one training with Subcontract Administrators and Buyers. Developed and presented seminar training for staff. Division successfully passed the subsequent CPSR.

Government Electronic Systems Division of a Fortune 200

Performed a comprehensive, mock CPSR in preparation for the first DCMA-DCAA CPSR.

Reported two types of findings to management:

a) one-time errors with an assessment of risk (probability of exposure with likely outcome of exposure) and with recommended mitigating documentation;
b) systemic errors with recommended changes to policies and procedures (new/revised drafts) and/or re-training toward practices in compliance with approved procedures. Conducted one-on-one training with Subcontract Administrators and Buyers. Developed and presented seminar training for staff. Division successfully passed the subsequent CPSR.